Document Control Manager at AECOM — Indio, CA

Key Responsibilities

• Lead and manage all records management and document control activities for federal projects and programs.
• Develop, implement, and maintain document control procedures, standards, and workflows to ensure compliance with company and client requirements.
• Establish and oversee document management systems, ensuring proper document storage, version control, retention, and retrieval practices.
• Direct and supervise document control personnel, providing guidance, training, and performance oversight.
• Coordinate administrative activities across project teams, ensuring efficient workload distribution and resource allocation.
• Review project documentation for completeness, accuracy, and compliance with contractual and regulatory requirements.
• Interface with project managers, technical staff, clients, subcontractors, vendors, and regulatory agencies regarding document control processes and deliverables.
• Monitor and manage document transmittals, correspondence logs, records inventories, and project closeout documentation.
• Identify process improvement opportunities and implement best practices to enhance document management efficiency and quality.
• Review and manage office invoices, budgets, and administrative expenditures related to document control operations.
• Support audits, quality assurance reviews, and records management compliance assessments.
• Resolve document control issues, administrative challenges, and workflow bottlenecks to maintain project schedules and deliverables.

Minimum Requirements

• Bachelor’s degree and 6+ years of related document control, records management, or project administration experience or demonstrated equivalency of experience and/or education.

Preferred Qualifications

• Bachelor’s degree and 10+ years of document control, records management, or project administration experience supporting federal projects.
• Experience supporting large-scale infrastructure, environmental, transportation, water, or facilities programs for federal agencies.
• Advanced proficiency with electronic document management systems (EDMS), records management software, and Microsoft Office applications.
• Demonstrated experience developing and implementing document control procedures and quality management processes.
• Experience managing project budgets, invoices, and administrative reporting functions.
• Knowledge of federal records retention requirements, quality assurance procedures, and contractual documentation standards.
• Strong leadership, organizational, communication, and stakeholder management skills with the ability to coordinate across multiple project teams and locations.
• Sponsorship is not available for this position

About AECOM

What makes AECOM a great place to work