Accounts Receivable Specialist at Builder Services Group, Inc. — Santa Maria, CA

About Your Future with TruTeam

Job Description

Your Responsibilities

Provide administrative and collection support for AR Manager and assigned account portfolio.

Partner with sales and administrative teams to meet cash flow targets and mitigate delinquent receivables and bad-debt loss. Professionally address customer requests, build lasting customer relationships and thrive in a fast-paced team environment.

• Contact customers for payment; demonstrate a high-level of judgement in collecting - balance the need to collect and secure with sales goals and relationships.
• Negotiate and secure arrangements for payment with delinquent accounts within limits of authority.
• Process payments including check, ACH and credit card transactions. Assists customers with EIPP access and online payments.
• Prepare and send statements, invoices and AIA billings (maintain High Radius/Oracle distribution records as required). Manage and coordinate outgoing mailings to customers including invoices attaching any additional or relevant documents.
• Initiate Notice to Owner (NTO) and lien documents as necessary; monitor and maintain Lien/Bond rights, properly execute lien waivers and file Lien/Bond Claims as necessary.
• Support ARM efforts to monitor and improve collection.
• Keep up to date customer collection notes in system of record.
• Provide support to customers (both internal and external) to effectively resolve collection issues, such as discrepancies, reconcile disputes, short payments, and payment inquiries.
• Reconcile unapplied cash
• Escalate issues at appropriate times, know when to “raise the flag”.
• Assist with month end close processes as required, ad hoc reporting as required.
• Utilize business acumen and excellent judgment in making decisions.
• Complete Corporate provided Monthly & Quarterly Audit Reports
• Quickly respond to customer requests.
• Any other duty, task, projects, or responsibilities as assigned.

Your Skills

• Excellent written and verbal communication skills.
• Intermediate to Advanced level Excel experience
• Strong attention to detail, demonstrated integrity and professionalism.

Your Qualifications

• Minimum of 18 years of age.
• If operating a Company Vehicle, a valid driver’s license will be required.
• 1-3 years’ experience in credit and collections or billing, basic accounting and finance knowledge.
• Previous experience in building materials distribution, construction or insulation a plus.
• Lien and Bond experience preferred.
• Microsoft Office, Outlook and ERP experience (Advanced Excel and Oracle highly valued).
• Eligibility to obtain Notary when hired.

Education

• High School diploma or GED required.

Travel Requirements

Occasional opportunity for local or national travel.

Physical Requirements

Work is performed in a typical office environment and may require standing, bending, lifting boxes or packages under 10 lbs., and remaining in a stationary position for long periods of time. Work requires regularly inputting/retrieving words or data into or from an automated/computer system.

Your Benefits

• Competitive Compensation
• Medical, Dental and Vision
• Strive Wellness Program
• 401(k) Matching
• Paid Holiday and Paid Time Off (PTO) for all positions
• AssuredExcellence®: minimal to no cost medical care and prescription drugs
• Flexible Spending Accounts (FSA): Healthcare and Dependent care
• Health Spending Account (HSA): with employer contribution
• Life & Disability Insurance
• Employee Assistance Program (EAP): in-person counseling, assistance and resources for family matters, legal and financial issues, etc.
• Employee Referral Bonus
• Paid Military Leave
• Tuition Reimbursement
• Length of Service Award

Compensation Range

$17.30 - $25.97 To comply with Pay Transparency laws, employers must disclose an annual salary range. Actual offers depend on factors such as location, experience, skills, and market data. This position may also offer variable compensation.