Senior Administrative Assistant at IMG Voya Investment Management LLC — New York, NY

Get to Know the Opportunity

To provide in-office administrative support to designated investment team members and backup support for other investment teams to enhance their effectiveness by performing a wide range of administrative support, ad hoc projects, initiatives, and coordination with the business management team.

The Contributions You Will Make

• Provide primary support to designated investment team members.
• Work closely with the administrative team to alleviate workload and provide backup during a temporary vacancy of an admin team member.
• Calendar management
• Coordinate and manage virtual and on-site meetings/events.
• Coordinate domestic and international business travel arrangements.
• Communicate the adherence of office protocols and firm policies.
• Communicate and follow up on requests and deadlines.
• Manage subscriptions, publications, and professional memberships for team.
• Prepare and edit materials using Microsoft PowerPoint, Word, and Excel
• Process invoices and expense reports.
• Print, copy, scan, and file materials.
• Maintain and order office supplies and Voya branded items.
• Assist with ad hoc projects and initiatives.
• Responsible for understanding and complying with firm policies and procedures while performing the role outlined above.

Minimum Knowledge and Experience

• Bachelor’s degree and a minimum of 5 years related experience preferred.
• Advanced level MS Word, Excel, Outlook, and PowerPoint; familiarity of Concur, Adobe, Copilot and DocuSign preferred.
• Excellent verbal and written communication skills
• Highly organized and with a strong attention to detail
• Must be able to work both independently and as a team and adapt to various needs of investment team members.
• Strong critical thinking and decision-making capabilities
• Must demonstrate self-confidence and the ability to interact with senior level management throughout the firm.
• Must maintain strict confidentiality, multi-task, and have strong attention to detail in a fast-paced environment.
• Ability to anticipate needs and solve problems independently.
• Flexibility to work extended hours for time sensitive matters as needed.

#LI-BMS

Compensation Pay Disclosure:

$85,000 to $95,000 USD

Be Well. Stay Well.

What We Offer

• Health, dental, vision and life insurance plans
• 401(k) Savings plan – with generous company matching contributions (up to 6%)
• Voya Retirement Plan – employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time — 40 hours per calendar year

Critical Skills

• Customer Focused: Passionate drive to delight our customers and offer unique solutions that deliver on their expectations.
• Critical Thinking: Thoughtful process of analyzing data and problem solving data to reach a well-reasoned solution.
• Team Mentality: Partnering effectively to drive our culture and execute on our common goals.
• Business Acumen: Appreciation and understanding of the financial services industry in order to make sound business decisions.
• Learning Agility: Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.

Learn more about Critical Skills

Equal Employment Opportunity

Reasonable Accommodations

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