Executive Assistant at Timeline Management LLC — Beverly Hills, CA

Job Summary:

WHO ARE WE?

Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.

WHO ARE YOU?

THE ROLE

We are seeking a highly experienced, polished Executive Assistant to support a senior executive within our music organization. This is a high-visibility, high‐intensity role requiring exceptional discretion, flexibility, and the ability to operate seamlessly in fast‐moving, artist‐facing environments.

This position is not a standard 9–5 role. The Executive Assistant will be expected to remain closely connected to the executive and artists, supporting day-to-day operations both in-office (5 days per week) and while traveling globally.

WHAT THIS ROLE WILL DO

• Provide comprehensive administrative support including complex calendar management, inbox triage, and correspondence, with absolute discretion
• Serve as gatekeeper and primary point of contact for internal and external communications, including clients, partners, stakeholders, and senior industry executives
• Coordinate extensive domestic and international travel, including itineraries, accommodations, ground transportation, and special requirements
• Prepare briefing materials, agendas, and follow-ups so every meeting starts and ends with clear next steps
• Maintain real-time availability to support during travel, events, and high-pressure periods
• Manage expenses, receipts, and reporting accurately and on time
• Anticipate needs and proactively resolve issues before they escalate
• Support office logistics, ordering supplies, handling gifts, and hosting high-profile guests at our Beverly Hills office
• Establish and maintain organized digital and physical records and files
• Partner closely with internal teams in a fast-moving environment

WHAT THIS PERSON WILL BRING

• Deep music industry experience is required
• 5+ years of experience supporting senior executives who regularly interface with high‐profile talent and industry leaders
• Bachelor's degree in Business Administration, Entertainment Management, or a related field preferred but not required
• Comfort operating in artist‐facing environments where professionalism, polish, and adaptability are critical
• Willingness and ability to travel extensively — up to ~90% global travel
• Flexible schedule with the availability to support evenings, weekends, and long days (8–12 hours as needed)
• Exceptional attention to detail with strong written and verbal communication skills
• Ability to identify and anticipate needs, while staying on top of priorities + good organization and time management skills
• High degree of discretion, maturity, and judgment
• Comfort navigating technology, devices, and troubleshooting as needed
• Professional demeanor with the confidence to operate independently

BENEFITS & PERKS

Our motto is ‘Taking Care of Our Own’ through our pillars of benefits:

• HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• CAREER: Career and skill development programs with School of Live

EQUAL EMPLOYMENT OPPORTUNITY

Live Nation is an equal opportunity employer. It hires and promotes employees based on their experience, talent, and qualifications for the job and does not tolerate discrimination toward employees based on age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.

Live Nation affords equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee consistent with its legal obligations to do so. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant or employee to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants and employees are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek or currently occupy. Any applicant or employee who requires an accommodation in order to perform the essential functions of the job should contact either the hiring manager for the role or a Human Resources representative to request the opportunity to participate in a timely interactive process.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.