Administrative Assistant at K57 Skechers USA, Inc. — Manhattan Beach, CA

ABOUT THE ROLE

As an Administrative Assistant, your primary focus is to support the Office Director by effectively managing administrative tasks and maintaining accurate bookkeeping and other records. Your role involves handling administrative duties, general office administration, personal assistance to the executive and his household.

WHAT YOU'LL DO

• Assisting the Office Director and the Senior Administrative Assistant in a wide variety of administrative, bookkeeping, and clerical duties.
• Creating spreadsheets, maintaining files for ongoing projects, continuing vendors, etc.
• Assist in real estate and property management tasks.
• Ability to cover for and perform the responsibilities of the Senior Administrative Assistant when they are out of the office.
• Assisting with various research, special projects, other corporate and personal business topics as needed.
• Drafting correspondence, documents and reports with attention to detail and quality. Writing, editing and proofreading with accuracy. Responding to inquiries made to CEO's office. Making phone calls to inquire into various things as required.
• Maintaining subscription system, renewing and/or canceling as needed.
• Responsible for preparing large amounts for consumer and trade magazines for CEO.
• Clerical duties such as filing, archiving, faxing, copying, scanning, shipping, running errands, and willing to commute between sites. Maintaining and ordering supplies from mailroom for the CEO and for our offices. Getting lunch, coffee and/or other miscellaneous general office duties. Arranging for various errands done by other staff.
• Undergoing continual training and ability to follow directions by Senior Administrative Assistant.
• Attending to CEO’s needs while he is attending on-site meetings.

WHAT YOU'LL BRING:

• This individual must have excellent verbal and written communication skills.
• Must always maintain strict confidentiality and exercise discretion (confidentiality agreement required).
• This position requires the individual to be detail-oriented, organized, reliable, punctual and to have a high level of responsibility. Timeliness and reliability are expected.
• Flexibility and strong time management skills are essential in this fast-paced environment.
• Must be able to multitask and be a self-starter.
• Occasional overtime. Flexibility in hours is required.
• This individual must demonstrate a high level of professionalism in both conduct and attire while working in the office of the Chairman/CEO.
• Must have excellent attendance.
• Must be willing to work on-site in a full-time, in-office capacity
• Pick up/drop-off paperwork at Ceo’s residence daily.
• Must be able to perform under pressure with tight deadlines.
• Must demonstrate a “no task is too small” attitude.

REQUIREMENTS

• At least 2 years of experience providing executive-level support.
• Bachelor's degree is preferred.
• Experience working in a creative, high-energy, fast-moving environment.
• A strong knowledge of Microsoft Office Suite programs (Outlook, Word, Excel and PowerPoint) is required as well as a general knowledge of computer program updates.
• Ability to communicate clearly with the IT department.
• Basic Bookkeeping experience is preferred.

The pay range for this position is $27-$30/hr USD.

About Skechers