Faculty Assistant at Harvard University — Cambridge, MA

Harvard Law School’s Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need in order to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support.

Faculty Support Services seeks a Faculty Assistant who can fulfill a dual role as an independent problem-solver and enthusiastic team member.

As a Faculty Assistant you will:

• Support faculty teaching by scheduling courses, and posting course materials, announcements, and student assignments/office hours via Canvas, the course management platform. Arrange course packets and obtain copyright for course materials, and arrange AV, catering, and other set-up needs. May support online learning with remote learning tools such as Zoom and video editing software.
• Respond to internal and external requests for information and manage faculty calendars. Make complex domestic and international travel arrangements and itineraries for faculty and visitors to the Law School.
• Use Concur and B2P (Buy-to-Pay) financial platforms to process payments, invoices, reimbursements, and corporate card statements.
• Assist with coordinating conferences and lectures, including arranging media, catering, guest outreach, materials, accommodation, and travel.
• Perform general office duties including photocopying, scanning, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events.
• Proofread and edit documents, including student recommendation letters; conduct ad hoc internet and library research.
• Provide support for faculty for hiring student workers.
• Provide financial processing support for programmatic transactions.

Basic Qualifications

3 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience.

Additional Qualifications and Skills

We are looking for people who have:

• Curiosity and creative problem-solving skills
• The ability to work independently and ask good questions
• Ability to prioritize work, especially given competing priorities
• Ability to quickly pivot and adapt
• An understanding of the importance of maintaining confidentiality
• Willingness to learn new systems and processes
• A collaborative spirit in working with peers to resolve issues
• Ability to bring their authentic selves to work and contribute to a diverse and positive work culture

Standard Hours/Schedule: 35 hours per week; Full-time, M-F.

Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening: Identity

Other Information:

All offers are made by HLS Human Resources.

Work Format Details

Salary Grade and Ranges

This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks