Payroll Manager at Charlie's Produce — Seattle, WA

Supervise the bi-weekly multi-state payroll for 1,700 + employees. The Payroll Supervisor coaches and supports two payroll staff members. Work closely with the accounting manager to enhance performance of the Payroll team. Partner with HR, Finance/Accounting, and department leaders to resolve payroll issues efficiently.

Essential job duties:

• Lead and manage the full-cycle payroll process, ensuring accurate and timely payroll processing for all employees
• Supervise, train, and support payroll staff and coordinate with accounting team for accurate financial reporting
• Conduct performance assessments of Payroll staff
• Develop, document, and maintain payroll SOPs, internal controls, and system set up documents
• Oversee payroll inquiries and issues, ensuring timely, compliant resolutions
• Oversee payroll reporting, payroll related audits, 401K/Roth contributions, benefit deductions, and garnishments
• Audit new hires, rehires, employee changes, terminations, final payments
• Oversee security access permissions
• Oversee payroll audits, reconciliations, payroll journal entries, tax filings, and year-end processes (including W-2s and related reporting)
• Review current processes and procedures to improve efficiency and to optimize the use of technology. Improve payroll workflows and scalability
• Oversee secure and confidential payroll system and files, exercise a high degree of discretion and integrity when dealing with sensitive payroll information
• Stay up to date on changes in payroll laws, tax regulations, and industry best practices to ensure compliance and continuous improvement
• Manage access to state employment portals
• Develop payroll reporting metrics and internal auditing schedules
• Establish and maintain a positive working relationship with employees, third party vendors, and team members
• 10+ years payroll processing experience for a mid-to-large sized company in a multi-state environment preferred
• 5+ Years experience in payroll and people supervision
• Bachelor's degree from an accredited institution in accounting, finance, business administration, or related field
• Payroll certification preferred
• Advanced knowledge of payroll software such as ADP Workforce Now and ADP Time and Attendance
• Has knowledge of commonly used concepts, practices, and procedures within the accounting cycle
• Proficient in Microsoft Office
• Excellent communication and interpersonal skills
• Ability to juggle multiple projects while maintaining deadlines
• Strong sense of self-motivation
• Excellent analytical and problem-solving skills with an emphasis on attention to detail and critical thinking
• Excellent time management, organizational, and follow-through skills

All job offers for this position are contingent upon passing a criminal background check after a conditional offer of employment. No applicants will be disqualified based on the mere presence of criminal history, and an individualized assessment shall be conducted before any conditional offer of employment is revoked.

RCW 49.94.010

This is a safety-sensitive position.

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