Administrative Operations Manager at Motivated Learners LLC — Wheeling, IL

Benefits

• 401(k)
• Competitive salary
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Join our team as an Administrative Operations Manager, helping keep our growing ABA practice running smoothly through provider credentialing, medical billing, insurance authorizations, scheduling, staffing, and daily administrative operations.

We're looking for an organized, proactive professional who thrives in a fast-paced healthcare environment and enjoys wearing multiple hats while supporting both our clinical team and the families we serve.

What You'll Do

• Manage provider credentialing and insurance enrollments
• Coordinate medical authorizations and eligibility verification
• Support medical billing and claims follow-up
• Oversee clinician and client scheduling
• Coordinate staffing schedules and onboarding
• Assist with daily office operations and administrative workflows
• Collaborate with clinical leadership to ensure efficient, high-quality service delivery

What We're Looking For

• Experience in ABA, healthcare administration, or a medical office
• Knowledge of medical credentialing, billing, and insurance authorizations
• Strong organizational, communication, and multitasking skills
• Ability to manage multiple priorities with attention to detail

Why Join Us?

• $60,000–$70,000 annual salary

• Full-time position
• Begins as an in-office role with the opportunity to transition to a hybrid schedule after successful onboarding and training
• Supportive, collaborative leadership team
• Opportunities for professional growth and advancement
• Make a meaningful impact by supporting the delivery of exceptional ABA services to children and families

If you're looking for a rewarding administrative leadership role where your work directly supports life-changing services, we'd love to connect!