Administrative Assistant at DeAngelo Contracting Services — Fort Myers, FL

DCS Asset Maintenance (DCSAM) is seeking a reliable, organized, and customer-focused Administrative Assistant to support the daily operations of our branch office. This role is responsible for a variety of administrative and office support functions, including front desk reception, document management, scheduling, data entry, and customer service. The ideal candidate is detail-oriented, able to multitask in a fast-paced environment, and committed to providing excellent support to both internal teams and external customers.

Key Responsibilities

• Promote and maintain a positive safety culture by following all company safety policies and procedures.
• Comply with all company policies, project requirements, and applicable federal, state, and local regulations.
• Answer and direct incoming phone calls while documenting and dispatching customer inquiries as required.
• Greet and assist visitors in a professional and friendly manner.
• Manage incoming and outgoing mail, packages, and deliveries.
• Coordinate meetings, calendars, travel arrangements, and office events as needed.
• Maintain organized electronic and paper filing systems.
• Perform accurate and timely data entry, reporting, and document management.
• Scan, copy, and prepare documents, spreadsheets, and correspondence.
• Maintain office organization, inventory, and supplies, and communicate purchasing needs to management.
• Provide administrative support to managers and project staff.
• Deliver exceptional customer service in all written and verbal communications.
• Perform other administrative duties as assigned.

Education

• High School Diploma or GED required.

Experience & Skills

• 2–4 years of administrative or office support experience required.
• Insurance claims experience preferred.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Ability to prepare professional correspondence.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
• Strong attention to detail and accuracy.
• Excellent customer service skills.
• Ability to work independently as well as part of a team.
• Valid driver's license required.
• Must be able to comply with the company's drug and alcohol policy.

Benefit Highlights:

• Challenging and rewarding work environment
• Competitive Compensation
• Excellent Medical, Dental, Vision and Prescription Drug Plan
• 401(K)
• Generous Paid Time Off
• Career Development

Pay rate: $18-25.00/ hourly