Transportation Administrator at EVERSANA — Memphis, TN

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ensure the close out & dispatch of all shipments through the Ops Team and Directly
• Ensure all international shipments have international documents, including the collection of Shipper’s Export Declarations. File EEI when applicable.
• Identify International Shipments as a priority for all outbound shipping
• Create Hazmat documents and ensure proper labeling by all parties
• Daily review of carrier equipment needs and door assignments while engaging daily with all carriers
• Communicate with carriers for swaps / live loads
• Review all internal / external documentation requests for LTL / TL shipments, including carrier tracking or pro number updates as required
• Ensure that all outbound cold chain orders each have a printed packing list for purposes of scheduling the required carrier
• Ensure proper trailer temperature set points for all cold chain shipments and the required temperature is noted on the bill of lading and/or manifest
• Reconcile open orders report with outbound / staged freight throughout the day with the Ops Team in the assigned building
• Manage any Mode conversions
• Communicate with Transportation & Ops teams regarding any staged freight, Express runs and city runs
• Ensure operations are correctly loading onto every trailer through direct validation of laod
• Manage communications where advanced shipment notice details are required
• Work Group Leadership and Supervisory Backup
• Directing, instructing, guiding, and training the staff.
• Problem Solving and Continuous Process Improvement
• The position will be involved with issues and problems that result from the loading function; solid problem-solving skills are required.
• Oversee loading of outbound trailers to include pallet count validation and proper chain-of-custody transfer
• Ensure that the loading area is safe and that carriers adhere to all safety requirements
• Ensure that all internal and external shipping requests are acknowledged and addressed
• Ensure proper load securement and close-out of all trailers
• Effectively communicate with all internal departments, clients, and carriers as needed to ensure proper handling of shipments
• All other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ensure the close out & dispatch of all shipments through the TC and Directly
• Communicate with carriers on exception management
• Communicate with internal groups on failures and exceptions with all carrier base
• Reconcile open orders report with outbound / staged freight throughout the day with the Transportation Coordinators
• Manage any Mode conversions
• Communicate with transportation team regarding any staged freight, Express runs and city runs
• The position will be involved with issues and problems that result from the loading function, incorrect load plan, carrier failures and exception management so solid problem-solving skills are required.
• All other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Passive Expectations

Candidate must possess both the skills to effectively accomplish these tasks and the emotional intelligence to do so in alignment with our cultural values. In addition to the critical management and proactive engagements or tasks listed above, this role also includes the following unique responsibilities:

• Ability to set the pace in a team environment.
• Ability to maintain composure in a fast-paced environment.
• Ability to focus on detail and quality.
• Ability to complete assigned tasks in a timely manner.
• Ability to efficiently use a PC, software and systems as it pertains to the performance of daily tasks.
• Ability to listen and respond with empathy and tact.

EXPECTIONS OF THE JOB:

• Travel (<10 %)
• Hours (Hourly)

The above list reflects the general details necessary to describe the expectations of the position and shall not be construed as the only expectations that may be assigned for the position.

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES:

The requirements listed below are representative of the experience, education, knowledge, skill and/or abilities required.

• Education (Bachelor’s Degree (preferably Supply Chain or Finance)
• Experience and/or Training Background in operations and knowledge of the transportation industry and Mercury Gate or any TMS as a user)
• Licenses/Certificates HAZMAT
• Technology/Equipment (TMS, Auditing tools, Ability to develop reporting, analytics, Microsoft Office Suites medium level)

PREFERRED QUALIFICATIONS:

• Education (Bachelor’s Degree)
• Experience and/or Training (Background in Transportation Finance and Audit)
• Licenses/Certificates (Degree in Supply Chain or Finance APICS CSCP)
• Technology/Equipment (Microsoft Office Suite of Services, Power BI User Level )

PHYSICAL/MENTAL DEMANDS AND WORKING ENVIRONMENT:

The physical and mental requirements along with the work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position.

Office: While performing the essential functions of this job the employee is frequently required to reach, grasp, stand and/or sit for long periods of time (up to 90% of the shift), walk, talk and hear; occasionally required to lift and/or move up to 25 pounds. The noise level in the work environment is usually moderately quiet, with frequent interruptions and multiple demands.

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