TIMEKEEPER at City of New York — New York City, NY

APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

Human Resources Solutions (HRS) supports the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.

Human Resources Solutions (HRS) is recruiting one (1) Clerical Associate IV to function as a Timekeeper, who will;

-Verify all changes in assigned work units, including leave status, through collateral telephone calls with the unit's timekeeping/personnel liaison. Process these changes and make necessary adjustments in the Payroll Management System to ensure accurate paycheck preparation.

-Review all CityTime reports, including the Daily Transmitted Report, Daily Not Transmitted Report, Late Overtime and Leave Approvals Report, and Leave Without Pay Report, in both electronic and hard-copy formats to facilitate the weekly processing of leave usage and overtime earned. The formulation of these details is produced in the key entries on the dual systems of Citytime and the Payroll Management System.

-Process approved transmitted reports and verify the accuracy of employee leave balances using PMS and RMDS reports. Employees with insufficient leave balances are processed as Leave Without Pay, with subsequent paycheck entries completed through either CityTime or PMS.

-Examine the previous day's payroll entries using accepted online reports that identify accepted, rejected, and suspended details. Correct inaccurate, suspended or rejected data entries promptly to prevent any impact on employees' paychecks.

-Coordinate daily with designated representatives from Personnel Services Operations, Payroll, and Workers' Compensation to accurately process long-term leaves, including Child Care Leave, Medical Leave, Family and Medical Leave Act (FMLA), and Workers' Compensation. Determine the employee's last pay date to prevent overpayments or underpayments. Complete calculations manually and through agency-developed software using Form M-402E, which alerts authorized Personnel Services Operations when to place the staff member in the appropriate leave status.

-Prepare payroll hold lists at the conclusion of each biweekly payroll timekeeping cycle for employees with incomplete records to generate late approval reports. Conduct collateral telephone calls with Responsibility Centers designated Personnel Officers. Paychecks are released by written authorization when incomplete records are validated as complete.

-Generate supplementary (adjusted) paychecks during the Agency's assigned supplemental payroll window, Monday through Wednesday of pay week. Process adjustments resulting from late submissions, administrative errors, leave status changes, or other payroll discrepancies, while ensuring overpayments and underpayments are resolved through the Disbursement Unit.

Hours/Shift: Monday-Friday 9AM-5PM

CLERICAL ASSOCIATE - 10251