Medical Records Specialist - Part Time at Nursing & Rehab At Home — San Mateo, CA
Full job description
Benefits
- 401(k)
- Competitive salary
- Profit sharing
Why Join Nursing & Rehab At Home?
At Nursing & Rehab At Home, we believe great care starts with a great team. We are a Home Health Agency that treats patients and employees like family—offering supportive leadership, clear career paths, and a mission‐driven culture where your work truly matters. If you’re an organized, people‐focused professional who wants to grow in healthcare administration, we’d love to meet you!
What You’ll Do
- Files all external incoming documents (faxed, email, written) appropriately in the EMR on a daily basis.
- Ensures medical record systems are maintained in compliance with state, federal and ACHC regulations.
- Maintains comprehensive working knowledge of state, federal, and ACHC documentation regulations and serves as a resource for appropriate organization personnel.
- Protects the confidentiality of patient and organization information through the effective controls and direct supervision of medical records.
- Completes and administrative record audit following patient SOC, Recert, and Discharge and reports to the Quality Review Nurse or Clinical Manager regarding results and trends.
- Monitors aged unsigned physician orders and submits second and third requests for signed orders to overdue physicians, calls or visits the offices of seriously overdue physicians.
- Maintains adequate supply of patient medical record Admission Packets and stock of pre-made medical records available for clinicians.
- Answers telephone lines promptly and efficiently when assigned. Responds to message content appropriately, as instructed by the Office Manager. Records telephone calls into KanTime.
- Tracks verification for all skilled services.
• Coordinates and verifies clinical documentation for input, i.e., 485–486 forms (Admission through Discharge).
- Special projects and other related duties as assigned by the Office Manager.
What You’ll Bring:
- High school diploma or GED (Associate’s degree or admin certification a plus)
- 1+ year of experience in medical records management preferred.
- Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn scheduling/EMR software quickly
- Top‐notch phone etiquette, written and verbal communication skills, and a friendly, professional demeanor
- Excellent time‐management and multitasking abilities; you thrive on organizing people and information
- Demonstrates autonomy, organization, assertiveness, flexibility, and cooperation in performing job responsibilities.
- Ability to handle confidential information with discretion and navigate a fast‐paced office environment
Ready to Make an Impact?
Join a company that helps seniors and people with disabilities live safely and comfortably at home—and gives you the resources to build a rewarding career. Click “Apply Now” to submit your resume