Executive Administrative Assistant at MED Medtronic Inc — Jacksonville, FL

We anticipate the application window for this opening will close on - 11 Aug 2026

# A Day in the Life

We are seeking a highly capable Executive Assistant to support global supply chain leadership in a fast-paced, highly visible role that is critical to organizational success. This position will serve as a trusted partner to senior leaders, managing complex calendars, coordinating meetings across regions and time zones, preparing polished communications and business materials, arranging travel, processing expenses, and ensuring smooth day-to-day operations. The ideal candidate brings strong judgment, discretion, and initiative, along with the ability to manage multiple priorities, support special projects, improve administrative processes, and collaborate effectively with internal and external stakeholders. This is an excellent opportunity for an experienced administrative professional who enjoys working at the center of a global business, influencing operational effectiveness, and contributing to a high-performing supply chain organization.

At Medtronic, we bring bold ideas forward with speed and decisiveness to put patients first in everything we do. This position is remote within the United States, with a preference for candidates located near a Medtronic site to support stronger cross functional collaboration and maintain our competitive advantage. This role will require 10-15% of travel to enhance collaboration and ensure the successful completion of projects.

Act boldly. Compete to win. Move with speed and decisiveness. Foster belonging. Deliver results...the right way. That’s the Medtronic Mindset — our cultural norms. Our brand is rooted in action, not just words. The Medtronic Mindset defines the expectations of our culture. Every person here plays a role in bringing it to life. We recognize your extraordinary potential to ensure future generations live better, healthier lives.

Responsibilities may include the following and other duties may be assigned:

• Provides general administrative support including preparing communications and maintaining schedules.
• Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; Gathers, compiles and reports on information relevant to supervisor's assignment.
• Administers inter-department or inter-unit programs or processes.
• May be responsible for coordinating travel and submitting expenses.

Must Have:

To be considered for this role, please ensure the minimum requirements are evident in your applicant profile and resume:

• Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and/or education.
• Requires minimum of 6 years of relevant experience.

Nice to Have:

• Proven experience supporting senior leaders in operations, manufacturing or supply chain in a global organization.
• Demonstrated ability to manage complex calendars, priorities, and scheduling across multiple time zones
• Strong experience coordinating domestic and international travel and processing expense reports accurately and efficiently in SAP Concur
• Excellent written and verbal communication skills, with the ability to prepare polished correspondence, presentations, and reports
• High level of professionalism, discretion, and sound judgment when handling sensitive or confidential information
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to manage multiple priorities simultaneously and adapt quickly to changing business needs
• Experience coordinating meetings, leadership events, and cross-functional activities across departments or regions
• Ability to gather, compile, and summarize information to support leadership decision-making and operational planning
• Demonstrated initiative and ability to work independently with limited direction
• Strong problem-solving skills, including the ability to identify process improvements and recommend more efficient ways of working
• Collaborative mindset with the ability to build effective relationships with internal and external stakeholders
• Experience providing guidance, coordination, or day-to-day directions to junior team members is preferred
• Advanced proficiency with Microsoft Office applications, including Outlook, PowerPoint, Word, Excel, and Teams

Physical Job Requirements

U.S. Work Authorization & Sponsorship

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# Benefits & Compensation

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00