Senior Executive Administrative Assistant at Us — Philadelphia, PA

Job Family

Administrative Services

About Us

Who We Are

What We Do

Job Description Summary

This Senior Executive Administrative Assistant role provides dedicated support to the CFO and finance leadership team, managing complex calendars, travel, expenses, approvals, and executive coordination. The ideal candidate is a highly organized, proactive professional who can build strong relationships, collaborate across teams, and help keep finance operations running smoothly during a period of significant organizational change.

Job Description

Responsibilities

• Prepares confidential correspondence, periodical reports, meeting notices, presentation materials and other documents in appropriate formats using word processing, spreadsheets, graphics, and/or desktop publishing software.
• Compiles information and prepares special and complex one-time reports, summaries, or replies to inquires for variety of audiences and levels.
• Acts as liaison between the Officer of the Company and various executives with employees of the Company, clients, and all interested outside parties.
• Screens telephone calls, providing assistance and accurate information for routing non-routine calls.
• Maintains calendars, schedule meetings and makes travel arrangements for top senior level executives.
• Applies in-depth divisional knowledge to projects of small to medium scope.
• Determines methods and procedures to be used in resolving the most complex inquiries and will make on-the-spot priority decisions.
• Maintains confidential files of information of the most highly confidential nature.
• Operates with substantial latitude for independent judgment and discretion.
• Manage data privacy risks and ensure compliance with company policy regarding the processing of personal and/or other sensitive data.

Qualifications

• High school education or equivalent.
• Minimum of 5 years of experience with a high level of administrative experience, discretion and technical skills.

Preferred Qualifications

• Associate’s degree preferred. Excellent time management skills.
• Frequent demand to establish priorities and meet tight deadlines.
• Advanced knowledge of company and organizational structure with respect to the division and departments.
• Excellent verbal and written communication skills.
• Must possess a high level of analytical skills.

Working Conditions

• Hybrid Office Environment

Compensation

• The Salary for this position generally ranges between $65,000 - $85,000 annually. Please note that the salary range is a good faith estimate for this position and actual starting pay is determined by several factors including qualifications, experience, geography, work location designation (in-office, hybrid, remote) and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.
• Additionally, this position is typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at the Company’s discretion.

This is a hybrid position requiring three days in office per week in one of our hub locations (Philadelphia, Cedar Rapids). Relocation assistance will not be provided for this position.

What We Offer

Compensation Benefits

• Competitive Pay
• Bonus for Eligible Employees

Benefits Package

• Pension Plan
• 401k Match
• Employee Stock Purchase Plan
• Tuition Reimbursement
• Disability Insurance
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Employee Discounts
• Career Training & Development Opportunities

Health and Work/Life Balance Benefits

• Paid Time Off starting at 160 hours annually for employees in their first year of service.
• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
• Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
• Adoption Assistance
• Employee Assistance Program
• Back-Up Care Program
• PTO for Volunteer Hours
• Employee Matching Gifts Program
• Employee Resource Groups
• Inclusion and Diversity Programs
• Employee Recognition Program
• Referral Bonus Programs

Inclusion & Diversity

Giving Back

Transamerica’s Parent Company

• As of December 31, 2023