Finance and Operations Administrator at Mercer University — Atlanta, GA

Application Instructions:

Job Title:

Finance and Operations Administrator

Department:

Dean's Office, College of Pharmacy

College/Division:

College Of Pharmacy

Primary Job Posting Location:

Atlanta, GA 30341

Additional Job Posting Locations:

Job Details:

Mercer University's College of Pharmacy is searching for a Finance and Operations Administrator on the Atlanta, Georgia campus.

Responsibilities

The Finance and Operations Administrator is a key member of the Dean's administrative leadership team, overseeing the College of Pharmacy's budget, financial planning, and reporting obligations to national and state agencies. In this strategic role, the administrator manages the College's financial assets and provides oversight of assigned facilities, space utilization, and physical assets.

Additionally, the position supports the Georgia Baptist College of Nursing by performing supplemental financial management duties, which comprise approximately 25% of the role's responsibilities.

Duties include:

• Assist in reviewing and submitting all grants or contracts for the College of Pharmacy, as well as the College of Nursing. Perform year-end reconciliations to validate indirect cost recovery. Prepare and collect payments for fellowships, and liaise with on-campus partners (IAMR) for quarterly billing, financial reviews, and facilities issues.
• Assist the Pharmacy and Nursing Deans and faculty in the preparation of various reports and surveys, and prepares special reports and financial analysis as requested or specified.
• Assist the Pharmacy and Nursing Deans in preparing and presenting the annual budget. Prepare revised Pharmacy and Nursing budgets as required by the University.
• Assist department chairpersons in the management of departmental budgets in Workday and assist faculty in preparing budget estimates for contracts/grants.
• Liaise with accounting to resolve issues around accounts payable or grants and contracts. Liaise with the Mercer Environmental Health and Safety Administration related to hazardous materials.
• Liaise with Physical Plant outside contractors and architects on capital and renovation projects relevant to the College of Pharmacy. Coordinate facilities-related work requests and maintain records of departmental fixed assets.
• Monitor departmental spending against budget, manage restricted accounts, and implement and monitor all university business policies and procedures.
• Participate in special projects, committees, and University and professional meetings as determined by the Dean.
• Manage entries in Workday for new and departing employees as well as updates for promotions and pay changes. Manage additions and payment to adjunct faculty. Serve as staff liaison with Human Resources, as well as with the Payroll Department. Manage and review start up packages for new faculty and control addition and deletion of Bearcard access to labs.
• Approve requisitions for payments, invoices and budget adjustments for areas of responsibility.
• Coordinate procurement activities and review purchasing transactions to ensure compliance with University policies and budget requirements, including reconciliation of procurement card activity. Review and control submission of vendor contracts and agreements to Mercer legal department.
• Review and approve travel expense reimbursement in Workday.
• Revise and present contracts and affiliation agreements to University legal and work with partners to ensure all agreements are executed. Handle all intellectual property submissions to TreMonti Associates.

Qualifications

A bachelor's degree in business, accounting or a closely related field to include coursework in accounting, finance, fund accounting, and/or business law and four years of administrative management and financial analysis experience to include general accounting knowledge, budgeting, purchasing, and computer experience OR a master’s degree and two years of the same related experience are required.

Knowledge/Skills/Abilities

• Computer proficiency is required to effectively utilize the University's Financial Reporting System (FRS), Budget System, and Excel spreadsheets to support financial analysis, reporting, and recordkeeping activities.
• Knowledge of purchasing and procurement procedures is important to support the School's daily operations and ensure timely acquisition of goods and services needed for instructional and research activities.
• Working knowledge of accounting and budgeting concepts is necessary to assist with budget preparation, monitor expenditures, and accurately process financial transactions and related documentation.
• Strong attention to detail is essential to ensure the accuracy of financial records, reports, budgets, and forecasts.
• Effective verbal and written communication skills are necessary to exchange information clearly and accurately with faculty, staff, students, vendors, and other University stakeholders.
• Knowledge of contracts and agreements is important to assist with the review, processing, and routing of documents between the College, the University, and external organizations.
• Ability to work cooperatively with individuals across multiple departments and organizational levels is important, as the position regularly coordinates activities and information among various University offices.
• Ability to work independently and manage multiple responsibilities with minimal supervision is necessary to ensure the efficient administration of day-to-day operational and financial functions.

Background Check Contingencies:

• Criminal History
• Credit Check

Required Document Attachments:

• Resume
• Cover letter
• List of three professional references with contact information

About Mercer University

Why Work at Mercer University

Scheduled Weekly Hours:

40

Job Family:

Staff Administrative Operations Exempt

EEO Statement:

EEO/Veteran/Disability