BF Construction Inc · westminster, CA

Assistant Project Manager- Project Controls and Field Coordination at BF Construction Inc — westminster, CA

Full-timewestminster, CA$38–$42/hourPosted 2026-07-27
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Full job description

Benefits

  • Health insurance
  • Vision insurance
  • 401(k) matching
  • Company car
  • Dental insurance

# Be the Person Who Connects the Field, Project Manager, and Leadership

At BF Construction Inc, successful projects do not happen by accident.

They happen because someone is constantly looking ahead, asking the right questions, following through on commitments, and making sure nothing falls through the cracks.

We are looking for an Assistant Project Manager who wants to become a Project Manager—not someone looking for a clerical or administrative position.

This position works directly with Project Managers, Superintendents, Field Leads, and Leadership to support active commercial construction projects from preconstruction through closeout.

You will help manage and drive schedules, coordinate subcontractors and vendors, track procurement, review documentation, identify risks, support field operations, and keep projects moving forward.

This role is ideal for someone who understands commercial construction, is highly organized, enjoys solving problems, takes ownership of outcomes, and wants a clear path into Project Management.

# WHAT YOU’LL DO

Project Controls and Scheduling

  • Help develop, manage, and drive active project schedules
  • Maintain project schedules and the company Master Schedule
  • Build and maintain one-week and two-week look-ahead schedules
  • Coordinate upcoming activities with Project Managers, Superintendents, Field Leads, subcontractors, and vendors
  • Identify schedule conflicts, missing information, delays, and sequencing risks
  • Confirm completed work before changing dates or reporting progress
  • Assist with recovery and resequencing plans when work begins falling behind
  • Update affected schedules and tracking systems when decisions or field conditions change

Subcontractor, Vendor, and Procurement Coordination

  • Coordinate directly with approved subcontractors and vendors
  • Confirm manpower, material deliveries, equipment, inspections, access, and logistics
  • Track procurement and long-lead materials
  • Follow up on outstanding commitments until they are resolved
  • Identify missing or unconfirmed delivery dates before they affect production
  • Communicate schedule impacts when subcontractor or vendor commitments change

Field Coordination

  • Work directly with Project Managers, Superintendents, and Field Leads
  • Review Daily Project Updates, SiteCam photos, field reports, and meeting notes
  • Verify whether documentation supports the reported project status
  • Identify incomplete work, missing documentation, and field coordination issues
  • Help ensure work is ready before the next subcontractor or trade arrives
  • Participate in project walks, planning meetings, and field coordination discussions

Project Documentation

  • Review drawings, specifications, Bluebeam markups, RFIs, and submittals
  • Maintain current project records and tracking systems
  • Track RFIs, submittals, procurement items, and project action items
  • Support change-order documentation and pricing follow-up
  • Assist with billing readiness, punch-list tracking, and closeout documentation
  • Compare schedules, field updates, photographs, drawings, and meeting notes to identify conflicting information

Communication and Follow-Through

  • Participate in and help lead structured project-planning meetings
  • Document decisions, responsibilities, deadlines, and schedule impacts
  • Prepare concise project updates for Project Managers and Leadership
  • Clearly state the issue, impact, recommended action, responsible party, and deadline
  • Ask direct and specific questions when information is incomplete or inconsistent
  • Track open items through completion without repeated reminders
  • Escalate risks at the appropriate time after gathering the relevant facts

# WHAT THIS ROLE IS NOT

  • This is not a clerical or general administrative position
  • This is not simply entering information into Smartsheet
  • This is not taking meeting notes without owning the follow-up
  • This is not forwarding every question to the Project Manager or Leadership
  • This is not accepting reports or photographs without reviewing what they actually prove
  • This is not a passive support role where someone else identifies and solves every problem

# WHAT YOU BRING

  • Three or more years of commercial construction experience
  • Experience supporting Project Managers, Superintendents, Field Leads, or construction operations teams
  • Ability to read construction plans, specifications, and project documentation
  • Understanding of commercial construction sequencing and project workflow
  • Experience with schedules, look-aheads, procurement, RFIs, submittals, or project controls
  • Strong organization, attention to detail, and follow-through
  • Ability to manage priorities across multiple active projects
  • Clear and professional written and verbal communication
  • Comfort communicating directly with field teams, subcontractors, ve