City and County of San Francisco · San Francisco, CA

Exempt to Permanent – Clerk (1404) Citywide (164678) at City and County of San Francisco — San Francisco, CA

Full-timeSan Francisco, CAPosted 2026-08-06Apply on SmartRecruiters
Apply at City and County of San Francisco Let Jobeezy apply

Full job description

Under general supervision, the 1404 Clerk performs general clerical work. This is the journey-level position in the Clerk series.

Examples of Important and Essential Duties:

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

  • Files, maintains and retrieves documents, records and correspondence in accordance with established procedures.
  • Codes and indexes documents, records and correspondence. Methods may include color code, terminal digit, numerical, alphabetical and/or chronological order to ensure proper filing and ready access of data.
  • Checks and reviews a variety of documents for completeness and accuracy.
  • Compiles information and data necessary for the preparation of various departmental reports in which judgment may be exercised in the selection of data and materials.
  • Prepares and maintains a variety of reports in which judgment may be exercised in the selection of data and materials.
  • Makes mathematical computations using addition, subtraction, multiplication and division of whole numbers, decimals and fractions.
  • Receives and accounts for moderate amounts of money from the collection of fees and similar sources.
  • Disseminates information and answers inquiries by communicating with the public, departmental personnel and other departments.
  • Operates office equipment, including calculators, photocopying equipment, adding machines, computer terminals, document imaging, fax machines and postage meters.
  • Processes mail: opens, time stamps, sorts and distributes the incoming mail; stuffs and seals envelopes; makes daily pickup and delivery to ensure timely mailing and receipt of mail.

MINIMUM QUALIFICATIONS

Applicants must meet the minimum qualifications requirement by the final filing date unless otherwise noted.

  • Current Category 16, 17, or 18 Exempt Employee in Class 1404 who has worked at least 2,080 hours in class 1404; AND
  • Experience:

One (1) year of clerical experience including preparing and maintaining a variety of records and/or documents, filing, use of office equipment, public contact and processing of incoming and outgoing mail.

Substitution:

Any one of the following may substitute for six (6) months of the required experience:

  • Completion of a clerical training program (240 hours); OR
  • 15 semester units (or equivalent quarter units) of coursework from an accredited college or university; OR
  • Completion of an approved City and County of San Francisco Clerical Administrative training program (as designated on the job announcement).

Note: Employee must have served continuously (with no break in service) in Class 1404 in Category 16, 17, or 18 exempt status the equivalent of at least one (1) year (2,080 hours).

Verification: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.

Special Requirements:

Special Qualifications including specialized knowledge, abilities, education, experience, or license may be established for individual positions. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to a lower score.

SELECTION PROCEDURES:

  • Job Application - Applicants must fully complete the job application. Information from resumes does not substitute for the information on the job application or preliminary questionnaire.
  • Preliminary Questionnaire - Training and Experience Assessment (100% weight) - During the application process, candidates will be prompted to complete a Preliminary Questionnaire as part of the online employment process. Please answer the Preliminary Questionnaire carefully and thoroughly. It will serve as the Training and Experience Assessment for this recruitment and will be used to determine your eligibility for this recruitment as well as your score and rank on the eligible list. Qualified applicants will be ranked on the eligible list based on the length of their exempt City service (in Category 16, 17, and/or 18) in the 1404 Clerk class, along with any additional qualifying points (e.g., promotive status), as outlined in Civil Service Commission (CSC) rules. All work history will be verified using official City records, which will serve as the final authority in determining qualifying service.

Eligible List/Score Report:

A confidential eligible list of qualified candidates will be created and used for certification purposes only. A score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this selection process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be 6 months and may be extended with approval of the Human Resources Director.

CERTIFICATION RULE

The certification rule for this recruitment is Rule of the List.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

  • Select the “I’m Interested” button and follow instructions on the screen.

Note:

  • Please ensure the information on your application is accurate. It may not be possible to change after you’ve applied.
  • Your first and last name should match your legal ID for verification purposes. A preferred first name may be included in parentheses. Here is an example: Samuel (Sam) Jackson
  • Your email address should be consistent across all jobs applied to on our website.
  • Use a personal and not a shared email address. Doing so may prevent your application from submitting properly.

Upon successful submission, applicants will receive a confirmation email from notification@smartrecruiters.com. Keep this email for your records. If you do not receive it, your application was not submitted successfully.

Important Email Contact Information: Applicants may be contacted by email about this recruitment and, therefore, it is your responsibility to ensure that your registered email address is accurate and kept up-to-date. Also, applicants must ensure that emails from CCSF is not blocked on your computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

  • Information About the Hiring Process
  • Conviction History
  • Employee Benefits Overview
  • Equal Employment Opportunity
  • Disaster Service Worker
  • ADA Accommodation
  • Veterans Preference
  • Seniority Credit in Promotional Exams
  • Right to Work
  • Copies of Application Documents
  • Diversity Statement

Terms of Announcement and Appeal Rights: Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/] The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at http://sfgov.org/civilservice/rules.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Sean Sexton at sean.sexton@sfgov.org Be sure to include the recruitment ID, ETP-1404-164678, in your subject line. Thank you.