Personal Assistant at Baker Landscaping & Concrete LLC — House Springs, MO

Benefits

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance

Position Summary

Baker Landscaping & Concrete, LLC is seeking a highly organized, proactive, and professional Personal Assistant to provide direct support to the Owner. This position serves as a trusted partner by managing schedules, coordinating travel, organizing projects, handling confidential communications, and ensuring the Owner's daily priorities are executed efficiently.

The ideal candidate is detail-oriented, resourceful, adaptable, and able to anticipate needs while maintaining the highest level of professionalism and confidentiality.

Executive Support

• Manage and maintain the Owner's daily calendar, appointments, and meetings.
• Coordinate business and personal schedules to maximize efficiency.
• Schedule meetings, conference calls, and appointments.
• Prepare agendas, meeting materials, and presentations.
• Take meeting notes and track action items when requested.
• Screen phone calls, emails, and correspondence.
• Draft professional emails, letters, and other communications on behalf of the Owner.
• Organize and maintain electronic and paper filing systems.

Travel & Event Coordination

• Arrange business and personal travel including flights, hotels, rental vehicles, and itineraries.
• Coordinate conference registrations and event logistics.
• Prepare travel schedules and supporting documentation.
• Assist with planning company events, client functions, and executive meetings.

Project Coordination

• Assist with special projects assigned by the Owner.
• Conduct internet and vendor research.
• Gather information and compile reports.
• Coordinate project timelines and follow up with internal departments and outside vendors.
• Track deadlines and ensure projects remain on schedule.

Communication & Relationship Management

• Serve as a professional point of contact for clients, vendors, and business partners.
• Coordinate meetings with customers and strategic partners.
• Follow up on pending items requiring the Owner's attention.
• Maintain positive relationships through timely and professional communication.

Personal Assistance

• Manage personal appointments and scheduling.
• Coordinate reservations and travel arrangements.
• Assist with errands as requested.
• Research and coordinate personal purchases and services.
• Maintain personal calendars and reminders.
• Coordinate deliveries and appointments related to the Owner's personal obligations.

Administrative Support

• Maintain organized electronic records and documentation.
• Order office supplies and executive materials as needed.
• Assist with document preparation, printing, scanning, and organization.
• Coordinate courier services, shipping, and package deliveries.
• Keep the Owner informed of upcoming commitments, deadlines, and priorities.

Required Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree preferred.
• Minimum of 3 years of executive assistant, administrative assistant, or personal assistant experience.
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Exceptional attention to detail.
• Ability to manage multiple priorities with minimal supervision.
• High level of professionalism and discretion.
• Ability to maintain confidentiality at all times.
• Strong problem-solving skills and sound judgment.
• Valid driver's license with reliable transportation.

Preferred Qualifications

• Experience supporting a business owner or executive.
• Experience coordinating travel and executive schedules.
• Experience planning meetings or company events.
• Familiarity with project management software and calendar management systems.

Technical Skills

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Microsoft Teams
• Google Workspace
• Adobe Acrobat
• Electronic document management
• Calendar and scheduling software
• Video conferencing platforms (Zoom, Microsoft Teams)

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Occasionally lift up to 25 pounds.
• Ability to travel locally when necessary.
• Occasional evening or weekend availability may be required to support executive needs.

Core Competencies

• Professionalism
• Integrity
• Confidentiality
• Initiative
• Organization
• Time Management
• Adaptability
• Communication
• Customer Service
• Problem Solving
• Dependability
• Attention to Detail