Case Assistant at DLA Piper LLP (US) — Philadelphia, PA

Summary

The Case Assistant, working in collaboration with and in support of the firm’s strategic initiatives, assists the paralegals and/or attorneys by maintaining case files, preparing documents for production, organizing and maintaining case or other files, updating and maintaining databases, preparing closing books, obtaining information for internal and external sources and performing other administrative tasks.

Location

This position is located in our Philadelphia office and offers a hybrid work schedule.

Responsibilities

• Organizes document production for attorney review.
• Researches public records using public websites.
• Gathers cases and exhibits from files for incorporation into briefs.
• Assists with preparing a variety of documents, forms, charts, letters, etc.
• Prepares binders, prepares closing books, makes copies, enters data and maintains files.
• Performs database research and data entry.
• Obtains documents and other information from cities, municipalities or public agencies.
• Obtains information from accounting, timekeeping and attorneys for audit letter responses.
• Assists paralegals and attorneys with mailings and filings.
• Other duties as assigned.

Desired Skills

Demonstrated basic level of proficiency in Word, Excel, Outlook and database experience. Office experience in a law firm environment supporting paralegals and/or attorneys preferred. Strong communication and interpersonal skills required to interact with paralegals, attorneys and clients on a regular basis. Excellent organizational and attention-to-detail skills necessary to manage volumes of documents, binders, letters, charts, etc. Must have the ability to work effectively in a fast-paced environment. Ability to prioritize multiple assignments to meet deadlines.

Minimum Education

• High School diploma or GED.

Preferred Education

• Bachelor's Degree.

Minimum Years of Experience

• 1 year demonstrated success working in a fast-paced environment.

Essential Job Expectations

• Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
• Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
• Provide timely, accurate, and quality work product.
• Successfully meet deadlines, expectations, and perform work duties as required.
• Foster positive work relationships.
• Comply with all firm policies and practices.
• Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
• Ability to work under pressure and manage competing demands in a fast-paced environment.
• Perform all other duties, tasks or projects as assigned.

Physical Demands

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Work Environment

The individual selected for this position may have the opportunity for a hybrid work arrangement comprised of remote and in-office work, the requirement for which will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.

Disclaimer

Application Process

Applicants must apply directly online instead of sending application materials via email.

Accommodation

Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.

Agency applications will not be considered.

No immigration sponsorship is available for this position.

Applicants who are not based in the jurisdiction in which this position is posted and who apply for this role are doing so voluntarily and are not eligible for relocation assistance. Any relocation benefits, if any, are provided only where a relocation is required at the firm’s direction and in accordance with applicable policy and law.

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