Business Operations Coordinator III, Fleet at American National Red Cross — Seattle, WA

Job Description

WHAT YOU NEED TO KNOW (Job Overview):

We are seeking a Full Time Business Operations Coordinator III, Fleet to support the Northwest Region. Reporting to the Chief Operating Officer, the Business Operations Coordinator III, Fleet supervises the daily operation of American Red Cross vehicles used in delivery of both our Biomedical and Humanitarian Services programs. This includes supervision of volunteers who will assist with daily transactional responsibilities. Oversees repairs and preventive maintenance, oversight and assigning of driver authorizations for all business units, and assists with investigation when anomalies arise related to maintenance, fuel use, or collision incidents. Establishes work procedures and standards to improve efficiency and effectiveness of assigned operations. Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations.

This role is not eligible for relocation assistance. Preferred schedule is reporting to the Seattle regional office two days per week.

PAY INFORMATION:

The salary range for this position is (Washington State): $25.38‐$27/hr.

WHERE YOUR CAREER IS A FORCE GOOD (Key Responsibilities):

• Fleet/Asset Management Oversight: Coordinates fleet activity in regard to maintenance and repair. Approves and ensures repairs are completed according to standard process and following organizational policy. Ensures that appropriate systems are used to pay vendors in a timely fashion. Develops and maintains relationships with vendors as appropriate in each of our sites hosting fleet assets. Acts to reliably ensure that all vehicle documentation (registration, insurance, etc) is current for all vehicles. Obtains proposals where necessary for potential new vendors. Is primary liaison with other sectors for shared vehicles/assets. Analyzes risk management system with current values/status as appropriate.
• Volunteer Supervision and Coordination: Provides direction and training to volunteers to handle the administrative transactions necessary for the business, ensuring that their efforts are well-coordinated with the strategic business goals. Evaluates volunteer performance. Plans work schedules, assigns or delegates work daily.
• Staff Driving Authorization: Acts as primary liaison for all American Red Cross staff in the Northwest Region seeking Authorized Driver status, confirming that applicants meet criteria and ensuring that they receive appropriate credentials and instruction on how to safely operate and fuel American Red Cross vehicles.
• Data Auditing: Performs regular assessments of authorized driver records, assists with investigation into collision and fraud incidents related to vehicles. Provides and analyzes information/data needed for developing Business Plans for fleet transactions, such as inventory adjustments, unit replacements, and inventory repositioning.

• Education: High School or equivalent required. Associate’s degree in Accounting, Business or Public Administration preferred.
• Experience: Minimum 5 years of financial or facilities business operations/administrative experience in community organizations, government agencies, non-profit, business or equivalent combination of education and related experience required. Experience working effectively with volunteers and board members preferred.
• Management Experience: N/A
• Skills & Abilities: Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook. Strong knowledge of federal, state and local employment laws. Ability to work on a team.
• Travel: Travel is required throughout the Region with some travel outside of Region.

• Strong customer service skills

Physical Requirements: Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

BENEFITS FOR YOU:

• Medical, Dental Vision plans
• Health Spending Accounts & Flexible Spending Accounts
• PTO: Starting at 15 days a year; based on type of job and tenure
• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays
• 401K with up to 6% match
• Paid Family Leave
• Employee Assistance
• Disability and Insurance: Short + Long Term
• Service Awards and recognition

make your career a force for good!