Land Development Project Administrator at 300 Clayton Properties Group Inc. — Tempe, AZ

What will you do in this role? The Land Development Project Administrator provides overall administrative and construction support for the Land Development Department by providing the following support:

Primary Duties and Responsibilities:

• Coordinate, prepare and assemble project reports and schedules as required.
• Coordinate, estimate and budget for Property Taxes/Assessments as required.
• Obtain, track and cause exoneration of bonds as required.
• Update corporate bond report for each community monthly.
• Coordinate, prepare and distribute proper requests for proposal/bids for each community.
• Coordinate and prepare contract packages and corresponding budget revision worksheets for all required signatures.
• Enter contracts, change orders and approved budget revision worksheets into appropriate accounting systems.
• Update and send billing grids to all Trade Partners every month for each project.
• Process payments by obtaining all required backup, signatures and lien releases prior to submitting to Accounts Payable (AP).
• Coordinate with financial analysts, research and respond to AP questions promptly as necessary.
• Coordinate maintenance of budgets and budget reporting as required.
• Obtain utility refunds in a timely manner or per forecasted cashflows, code them appropriately and forward them to AP for deposit.
• If utility company refunds are granted, reconcile utility refund reports and coordinate with financial analysts as required.
• Receive, stamp and distribute mail to appropriate parties.
• General support for the project team as needed with various day to day tasks
• Prepare and distribute correspondence as directed.
• Attend meetings as necessary, generate proper meeting minutes, and publish/distribute meeting minutes within 24 hours of meeting.
• Maintain all files (paper and/or electronic) and accounting binders.
• File all plans (paper and/or electronic) as needed including wet stamped final maps/plats.
• Maintain office supplies and general office management as required for CD operation.
• Maintain calendars and appointments as requested.
• Coordinate travel and expense reports as requested.
• Travel to communities at the request of the Manager and/or as required.
• Collaborate with other Land Development Coordinators, finance and accounting staff as necessary to share best practices and foster process improvement.

You Have:

• High School diploma minimum; some college preferred; college degree desired.
• Passionate about assembling, circulating and properly filing complete contract packages according to all internal policies.
• Passionate about Budget and Schedule Management.
• Detail oriented.
• Strong written and verbal communication skills.
• Initiative – ability to think, work and make independent decisions based on sound judgment.
• Proactive.
• Organization, prioritization, follow-up, and time management skills required.
• Ability to work well under pressure.
• Ability to juggle multiple projects and priorities.
• High work tempo and work standards.
• Strong customer service focus (both external and internal).
• Ability to cooperate and contribute as part of a team.
• Extensive computer knowledge in Microsoft Office product suite and DocuSign and contracting/budgeting software such as Enterprise 1, JD Edwards, Kova, Vena, etc.
• Proficiency in Microsoft Office Suite, such as Word, Excel, Outlook E-mail, MS Project, Adobe, Teams, Zoom, and DocuSign.
• Two years’ experience in an office support position, preferably in land development/home building industry preferred
• Real Estate, commercial development, land planning and/or residential land development experience a plus.

You Might Also Have:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual in person attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Must be able to lift and carry up to 25 pounds.
• Must be able to talk, listen and speak clearly

Benefits & Perks

• Comprehensive benefits packages include Medical, Dental, Vision, FSA accounts, 401K, Life Insurance, Short Term Disability, Long Term Disability, and EAP
• Time Off benefits include Vacation, Sick, Holiday, Bereavement, Jury Duty, FMLA, refresh, floating holidays, and parental leave
• Home purchase discount
• Tuition Reimbursement
• Expected Salary: $25.00 - $30.00/Hourly - This position is eligible for additional performance incentives through quarterly bonus opportunities

All benefits are subject to qualification and hire dates.

NOTE: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job

Business Unit -

Oakwood Homes