Executive Assistant

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to our executive leadership. The ideal candidate will anticipate needs, manage complex schedules, and serve as a trusted point of contact for internal and external stakeholders. This role requires exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced, dynamic environment.

Duties and Responsibilities:

Administrative Support

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare, edit, and proofread correspondence, presentations, and reports.
• Handle incoming communications, prioritize requests, and respond on behalf of the executive when appropriate.

Meeting & Event Coordination

• Plan and coordinate internal and external meetings, including agendas, materials, and follow-up actions.
• Arrange logistics for conferences, board meetings, and special events.
• Take meeting notes, track deliverables, and ensure timely follow-up.

Operational Support

• Assist with project management tasks, tracking deadlines, and ensuring priorities are met.
• Conduct research, compile data, and prepare briefing materials for decision-making.
• Manage confidential and sensitive information with the highest level of discretion.

Relationship Management

• Act as a liaison between the executive and internal teams, clients, partners, and other stakeholders.
• Build and maintain strong professional relationships to support business objectives.

Required:

• Proven experience (5+ years) as an Executive Assistant, Administrative Manager, or similar role supporting senior leadership.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (Teams, SharePoint, Planner).
• High level of discretion, integrity, and professionalism.

Please see our company Benefits:

• Medical, Dental, Vision
• Life and AD&D insurance
• FSA / HSA
• Commuter & Child Care FSA
• Cancer Support Benefits
• Pet Insurance
• Accident & Critical Illness
• Hospital Indemnity
• Employee Assistance Program (EAP)
• 11 Paid Holidays
• Flexible PTO
• 401K

Trucordia Insurance Services, LLC and its affiliates (collectively, the “Company”)  is aware of scams involving false offers of employment with the Company. The false offers use fake websites, email addresses, group chats and text messages. The Company does not (a) interview prospective candidates via instant message or group chat; (b) request banking or credit card information during the interview process; or (c) require candidates to purchase products or services or process payments on its behalf as a condition of any employment offer.

Trucordia is an equal opportunity employer. We believe that every employee has the right to work in an environment that is free from all forms of discrimination. It is our policy that all decisions involving any aspect of the employment relationship such as hiring, compensation and training, promotions, transfers, discipline, and termination will be based on merit, qualifications, and abilities. Such decisions will be made without regard to age, ancestry, color, race, national origin, disability, protected medical condition, genetic information, military service, veteran status, citizenship status, religion, creed, sex, gender, gender identity, sexual orientation, pregnancy, childbirth, marital status, or any other condition, characteristic or activity protected by law. Discrimination based on any of these factors is contrary to our operating philosophy.  Attention Recruitment Agencies: Trucordia does not accept unsolicited resumes from any agencies that have not signed a mutual service agreement. All unsolicited resumes will be considered property of Trucordia, and we will not be obligated to pay a referral fee. This includes resumes submitted directly to hiring managers without contacting Trucordia's Talent Acquisition Department.