Senior Administrative Assistant

Purpose:

Responsibilities include supporting the leader and her/his team with a range of administrative and support functions. This includes attending relevant meetings and providing input/perspective, supporting the coordination and planning of meetings including evaluation and alignment of logistical and planning needs, preparing presentation materials, managing calendars, scheduling travel and supporting expense reports, technical support, and purchase order (PO) activity within the function.

Responsibilities

•Provides advanced administrative support to VP level or equivalent. May provide backup support to other staff as needed.

•Monitors and prioritizes executives email, highlights actions and routinely authors responses.

•Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines.

•Follows company purchasing and other established procedures.

•Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.

•Coordinates new employee office setups and onboarding.

•Professionally interacts with high level executives.

•Consistently handles confidential or business-sensitive information.

•Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.

•Proactively identifies and resolves scheduling conflicts.

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•Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.

•Experience providing support to a VP level or equivalent.

•Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.

•Self-starter able to function at a high level with general instruction.

•Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.

•Team-oriented, can-do attitude and desire to be productive contributor to overall organization.

•Learns quickly and can change course quickly when needed.

•Open to suggestions and innovation for improvement.

•Professional demeanor and ability to maintain confidentiality.

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Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: ​

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this roleat  the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on manyfactors  including  geographic location, and we may ultimately  pay more or less than the posted range. This range may be  modified in the future. ​
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.​
• This job is eligible to  participate in our short-term incentive programs.  ​

Note: No amount of pay is  considered to be wages or compensation until such amount isearned,  vested,  and determinable. The amount and availability of  any bonus, commission, incentive, benefits, or any other form of compensation and benefits that areallocable to a   particular employee  remains in the Company's sole and absolute discretion unless and until paid and may be  modified at the Company’s sole and absolutediscretion,  consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html