Accounts Payable Clerk at Westgate Resorts — Orlando, FL

We are seeking a detail-oriented Accounts Payable Clerk to join our finance team in Orlando, FL! This role is responsible for processing invoices, preparing accounts payable documents for payment, maintaining vendor records, filing payment documentation, and ensuring accurate and timely payment processing. The ideal candidate has strong organizational skills, excellent attention to detail, and experience working in a fast-paced accounting environment.

This position offers an excellent opportunity for individuals looking to grow their career in accounts payable, accounting administration, invoice processing, vendor management, and financial operations.

What You Will Do:

• Review, verify, and prepare invoices, vouchers, and accounts payable documents for payment.
• Process vendor invoices accurately and timely for computer entry and payment distribution.
• Match invoices, purchase orders, and supporting documentation.
• Verify invoice amounts, payment terms, and account coding.
• Assist with check runs and payment processing activities.
• Ensure compliance with company accounting policies and procedures.
• Communicate with vendors and internal departments regarding invoice status, payment inquiries, and account discrepancies.
• Research and resolve invoice and payment issues promptly.
• Maintain positive working relationships with vendors and business partners.
• Sort and organize check runs by payment type and priority.
• Match checks to supporting accounts payable documentation.
• Prepare payment packets and supporting records for distribution and filing.
• Maintain accurate and organized accounts payable files.
• File paid invoices and supporting documents alphabetically and electronically when applicable.
• Create and update file labels and records to ensure easy document retrieval.
• Support records retention and audit requirements.
• Answer and route multi-line telephone calls professionally.
• Operate office equipment including computers, calculators, scanners, copiers, and telephones.
• Maintain a clean, organized, and professional workstation.
• Perform additional accounting and administrative duties as assigned.

What You Will Bring:

• Strong understanding of accounts payable processes, invoice management, payment processing, and vendor relations.
• Excellent attention to detail with a high degree of accuracy.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Strong customer service and communication skills.
• Ability to exercise sound judgment and work independently.
• Strong organizational and time-management abilities.
• Ability to handle confidential financial information with discretion.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to enter and retrieve data within accounting and financial software systems.
• Ability to read, write, speak, and understand English proficiently.
• Ability to communicate effectively with vendors, employees, supervisors, and management.
• Strong verbal and written communication skills.
• Ability to gather accurate information and resolve concerns professionally.
• Basic accounting and mathematical skills.
• Ability to verify invoice calculations, pricing, and purchase order details.
• Comfortable working with numbers, financial records, and payment documentation.
• High School Diploma or GED required.
• Associate degree in Accounting, Finance, Business Administration, or related field preferred.
• 1+ years of accounts payable, accounting clerk, bookkeeping, or administrative accounting experience preferred.
• Experience processing invoices, vendor payments, purchase orders, and financial documentation.
• Hospitality, resort, hotel, property management, or corporate accounting experience is a plus.

Why Westgate?

• Comprehensive Health Benefits – Medical, Dental, and Vision Coverage
• Paid Time Off – Vacation, Sick, and Personal Time to Recharge
• Paid Holidays
• 401(k) with Generous Company Match to Support Your Future
• Daily Pay – Access Your Earnings When You Need Them
• Family-Focused Benefits – Pregnancy, Parental Leave, and Adoption Assistance
• Wellness Programs to Support Your Well-Being
• Flexible Spending Accounts (FSA)
• Tuition Assistance to Help You Grow Your Career
• Military Leave
• Employee Assistance Program (EAP) – Support When You Need It Most
• Life, Disability, Accident, Critical Illness, and Hospital Insurance
• Pet Insurance for Your Furry Family Members
• Loyalty Program – Exclusive Discounts on Hotels, Cruises, Resorts, Restaurants, Entertainment, and More
• Low-Cost Gym Membership
• NEW! David A. Siegel Legacy Scholarship – Up to $40,000 for Team Members’ Dependents
• Career Growth and Advancement Opportunities
• Community Involvement – Give Back and Make an Impact