Senior Administrative Assistant (Administrative Support Assistant III) at Capital_One — Chicago, IL

Key responsibilities include:

• Strategic Calendar Management: Prioritizing complex scheduling requests and adjusting to frequent last minute changes.
• Detailed Travel Coordination: Handling travel arrangements and creating timely expense reports.
• Active Team Support: Driving key team activities and events (such as all-hands meetings and social events) to promote a fun and team-oriented work environment.
• Communication & Ambassadorship: Circulating information, answering questions and acting as a team ambassador, fostering strong relationships with other Administrative Assistants and teams.

Success in this role requires:

• Flexibility & Adaptability: Quick thinking and adjusting to constantly changing demands and priorities.
• Resourcefulness & Autonomy: Proactively solving complex problems using strong judgment and influencing skills.
• Detail-Oriented & Communication Skills: Maintaining exceptional attention to detail in all tasks and demonstrating strong written and verbal communication skills to ensure clarity and professionalism.
• Teamwork Mindset: Actively partners with Administrative Assistants and other colleagues, fostering collaboration both within and outside the immediate team.

Basic Qualifications:

• High School Diploma, GED or equivalent certification
• At least 2 years of Administrative experience
• At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Workspace

Preferred Qualifications:

• Associates Degree
• At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment
• At least 3+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience utilizing AI tools such as Gemini, CoPilot, Claude or other AI solutions
• Experience setting up video conference and Zoom/Skype technology for meeting user
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

McLean, VA: $80,900 - $92,300 for Admin Support Assistant III

Chicago, IL: $73,500 - $83,900 for Admin Support Assistant III