Marketing Proposal Specialist II at AECOM — Chicago, IL

This will be a hybrid position including a combination of both remote and in-office work schedules, that can be based in, but not limited to: Chicago, IL.

• Leads small- to medium-size proposals with limited supervision, supporting larger pursuits as needed from capture through interview phase.
• Performs detailed RFP/RFQ analysis and develops compliance matrices to ensure all client requirements are addressed.
• Develops and manages proposal schedules, coordinating milestones and deadlines to ensure timely, compliant submissions.
• Supports development of proposal win themes, key differentiators, and storyboards aligned with capture strategy.
• Coordinates proposal content development, including outlines, templates, and content plans; collaborates with technical teams to ensure cohesive messaging.
• Lays out proposals in InDesign and performs high-level editing. May serve as lead writer for non-technical sections.
• Facilitates Pink and Red Team reviews, incorporating feedback and managing revisions based on direction from review teams to strengthen proposal quality and competitiveness.
• Supports interview preparation, including coordination to ensure alignment with proposal messaging.
• Participates in go/no-go decisions and strategy discussions; contributes to positioning and pre-proposal activities.
• Participates in and may lead proposal debriefs; tracks feedback and lessons learned to drive continuous improvement.
• Collaborates with business development, operations, and technical staff to develop and maintain marketing materials, including project sheets and capability statements.
• Liaises with appropriate/relevant business line team, technical staff, operations, and business development professionals to support or develop marketing information (including but not limited to project sheets/descriptions and capabilities summaries).
• Provides guidance and mentorship to junior proposal staff.
• Ensures quality control by performing thorough reviews prior to submission.

Minimum Requirements:

• Education & Experience: Bachelor's and 2+ years of experience collaborating within a marketing team to lead and/or support proposal activities, or an equivalent combination of education and experience.
• Proposal Development Knowledge: Working knowledge of effective proposal and presentation strategy, including organization, writing, production, and marketing best practices, processes, and tools.
• Technical Proficiency: Advanced skills in Adobe InDesign, Microsoft Word, PowerPoint, and Adobe Acrobat.
• Project & Deadline Management: Proven ability to manage multiple projects, deadlines, and complex deliverables simultaneously with strong attention to detail, consistent follow-up, and successful completion.
• Collaboration & Communication: Strong organizational, communication, and collaboration skills, with the ability to work effectively both independently and as part of a team.
• Quality & Compliance: Ability to produce accurate, compliant, and compelling deliverables.
• Leadership: Demonstrated leadership qualities and initiative.
• Data & Technology Skills: Experience using AI and data analytics tools to analyze market and client trends.

Preferred Qualifications:

• Experience with and interest in the AEC (Architecture/Engineering/Construction) industry. Knowledge of AECOM’s projects, people, and competitors is a plus.
• Working knowledge of collaborative tools such as Microsoft Teams, SharePoint, etc.
• An understanding of CRM Salesforce experience is a plus.
• This position does not include sponsorship for United States work authorization now or in the future
• Relocation assistance and/or per diem is not offered for this position

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