Executive Administrative Assistant II at RMF Renewal by Andersen LLC — Cottage Grove, MN

ANDERSEN CORPORATION SUMMARY:

JOB DESCRIPTION

SUMMARY

Provide timely, proactive administrative support to assigned executive. Provide support to at least one CEO direct report.

RESPONSIBILITIES

• Provide administration for utilization and reporting on “Andersen Heritage” properties.
• Schedule, prepare environment, and serve as primary contact for daily and long-range meetings; create documents for meeting (e.g. agendas, handouts, etc.); complete, store & distribute meeting minutes or notes as required; follow through on action items as appropriate.
• Work with other executives or administrative assistants for scheduling. Travel to off-site meeting locations as needed.
• File management (hardcopy and electronic) following legal retention requirements, as appropriate (e.g., AW Records Management process)
• Prepare, proof and distribute correspondence; handle incoming mail, complete mailing projects
• Coordinate travel arrangements and coordinate completion of expense reports. May accompany executive on business travel and business events to coordinate logistics.
• Facilitate appropriate internal processes (e.g. invoice processing, P cards, time reporting); review expenses against budget & take steps to correct issues as needed.
• Compose, prepare and distribute reports, materials and documents (e.g. presentations, department communications, spreadsheets, charts, etc.)
• Maintain contact and paper files
• Maintain calendars & schedule; manage email in-boxes
• Maintain appropriate levels of office supplies, equipment an other materials
• Answer, screen, direct and follow-up when appropriate on phone calls; check and follow-up on voicemail as
• Act as liaison to internal and external business partners, including high-level staff; regularly interact with executives in and outside of Andersen
• Primary contact for Board Members, Family Members, and Community Leaders
• Coordinate and complete special projects as assigned; may act as project liaison with delivery partners
• Maintain standard work for position
• Provide information and direction on behalf of executive to business partners

QUALIFICATIONS AND SKILLS REQUIREMENTS:

• Associates Degree or Equivalent preferred
• 6 years of experience with increasing levels of responsibility
• Must have excellent writing and communication skills
• Conducts themselves with a high degree of poise, business etiquette, and discretion
• Strong organizational & coordination skills
• Strong knowledge of the Andersen enterprise, foundations, family members and relationships, and Board members
• Excellent computer skills, including spreadsheet, presentation, work processing, email, schedule management and associated software · Ability to manage multiple and/or time dependent activities
• Flexibility, cooperation and negotiation skills
• Customer focus

PAY RANGE:

$31.15 - $45.15

CULTURE AND BENEFITS:

• 401 (k) Plan, Employer Fixed Contributions & Company Matching
• Profit Sharing*
• Medical, Dental and Vision Coverage*
• Flexible Spending Accounts (FSAs)*, Health Savings Account (HSA) and Health Reimbursement Account (HRA)
• Life Insurance
• Paid Time Off & Paid Holidays
• Paid Maternity Leave & Paid Parental Leave*
• Career Growth Planning & Nationwide Career Opportunities