Office Project Administrator at Hargrove and Associates, Inc — Pasadena, TX

# What You'll Be Doing

Job Scope: The Office Administrator is generally responsible for project administration including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout phase. Projects are typically outlined with specific guidelines and procedures. This position is also responsible for overall department support, including but not limited to the leader and project managers for the specific discipline assigned. This work will be performed under general supervision in our southeast Houston office.

• Assist in producing reports.
• Preparation of project organizational charts.
• Preparation of project correspondence and transmittals.
• Entering and maintaining current client contact information.
• Creating, preparing and proofreading proposals and other technical documents.
• Scheduling project and client meetings and arrangements.
• Preparation and distribution of project meeting notes.
• Preparation of client and project presentations.
• Execution of special projects.
• Providing scanning, copying, faxing, and filing services for project related information.
• Maintaining professional appearance of meeting spaces.

# Ideal Background

Education: High School Diploma or equivalent is required. Advanced coursework is highly preferred.

Experience: Requires 6 or more years of experience in providing administrative support, preferably in an industrial engineering environment.

• Knowledge and application of company standards.
• Knowledge and application of office administration procedures.
• Proficient in the use of Microsoft Word, Excel, PowerPoint and Outlook.
• Proficient in the use of Dynamics and other software as needed.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast-paced environment with extreme multi-tasking.
• Ability to prioritize effectively.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of leaders, teammates and clients, and proactively approach these needs to meet critical timelines.
• Ability to find and communicate accurate information.
• Ability to work flexible hours as needed.

Physical Requirements:

• Ability to sit, stand or walk for long periods of time.

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# Hargrove Culture

Hargrove is a drug-free workplace.