Executive Assistant at Harvard University — Cambridge, MA

Harvard Law School’s Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support.

Faculty Support Services seeks an Executive Assistant (EA) who can fulfill this dual role as an independent problem-solver and enthusiastic team member.

As the Executive Assistant you will:

• Perform a wide range of administrative duties for a highly active faculty member, supporting their teaching, travel, research and external activities.
• Serve as a key contact for a high volume of inquiries from the press, students, colleagues, and other constituents, independently prioritizing and troubleshooting issues and tracking/monitoring for follow-up.
• Manage a complex calendar, triaging a high volume of invitations and obligations. Manage domestic and international travel logistics and organize materials for commitments.
• Provide comprehensive support for classes, including updating the course website, editing cases and course materials, obtaining copyright permission, and preparing teaching materials such as seating charts. Arrange office hours and ITS (Information Technology Services) support for courses, and prepare exams and grades.
• Proofread, format, and edit documents and recommendation letters; conduct ad hoc internet and library research; organize and maintain complex electronic files.
• Use Concur and B2P (Buy-to-Pay) financial platforms to process payments, invoices, reimbursements, and other financial transactions related to outside activities and speaking engagements.
• Perform general office duties including photocopying, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events.

Basic Qualifications

5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience.

Additional Qualifications and Skills

We are looking for people who have:

• Experience with scheduling and calendar management and making complex judgments in a support role.
• A passion for organization and superior attention to detail.
• A proactive approach to work with an ability to quickly pivot given shifting priorities and deadlines.
• Facility with Mac OS, Microsoft Word (ToC, headings, formatting, footnotes, tables), Google suite, iWork suite, Lexis/Westlaw, and basic HTML/web editing tools.
• Strong customer service-orientation and communication skills for interfacing with internal and external constituencies.

Standard Hours/Schedule: 35 hours per week; Full-time, M-F.

Pre-Employment Screening: Identity

Other Information:

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Work Format Details

Salary Grade and Ranges

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks