Administrative Assistant at PGT Industries — Nokomis, FL

Job Description

The Production & Manufacturing Corporate Executive Administrative Assistant plays a critical role in supporting the efficient operation of the office by providing high-level administrative support to manufacturing and corporate leadership. This position performs a wide variety of complex clerical and administrative functions requiring frequent exercise of independent judgment, sound decision-making, and strict confidentiality.

This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining accuracy and meeting established timelines. The Executive Administrative Assistant serves as a central point of coordination for executive activities, acts as a triage for incoming situations, and provides proactive administrative support to ensure the smooth operation of the business.

The Executive Administrative Assistant is also an active member of the MITER Foundation and performs other duties and special projects as assigned.

Essential Duties and Responsibilities

• Assist with daily office operations, including managing phone calls, emails, correspondence, and other administrative tasks.
• Organize and coordinate executive calendars, meetings, appointments, leadership events, and other business functions.
• Coordinate employee recognition activities and events.
• Prepare, edit, and distribute documents, reports, presentations, correspondence, and other business communications.
• Attend meetings as requested, record meeting minutes, document action items, and distribute follow-up information.
• Manage and maintain organized electronic and physical filing systems to ensure efficient document retrieval.
• Maintain office supply inventories and order necessary office materials and supplies.
• Input, maintain, and manage data accurately in databases, spreadsheets, and other tracking systems.
• Handle inquiries, greet visitors, and direct them to the appropriate personnel.
• Provide administrative support to executives and team members, assisting with various projects and assignments.
• Manage Concur accounts, including expense coding, tracking, and reconciliation.
• Coordinate travel arrangements, including booking flights, hotel accommodations, rental vehicles, and preparing travel itineraries.
• Act as the initial point of contact for incoming situations, exercising sound judgment to prioritize and direct issues appropriately.
• Participate in 5S and Safety initiatives.
• Serve as an active member of the MITER Foundation.
• Perform other duties and special projects as assigned.

Qualifications

• Ability to work independently as well as collaboratively within a team environment.
• Strong organizational skills with the ability to prioritize multiple tasks and meet deadlines.
• Excellent interpersonal and customer service skills.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment and make autonomous decisions when appropriate.
• High level of professionalism and ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Education & Experience

• High school diploma or equivalent required.
• Previous administrative support experience preferred.

Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

• Ability to lift or move office supplies or equipment weighing up to 50 pounds.
• Ability to sit for extended periods.
• Frequent walking, standing, and bending.

Work Environment

• Primarily operates in an office environment within a manufacturing facility with varying noise levels.
• Requires efficient and timely completion of work to meet business schedules and operational demands.
• Requires adherence to all safety procedures and the use of required personal protective equipment (PPE) when necessary.

Working Conditions

• Full-time position with standard business hours.
• Occasional overtime may be required during peak business periods.
• Fast-paced environment with multiple priorities and competing deadlines.
• Frequent collaboration with cross-functional teams to support business operations.
• Occasional local travel to purchase office or event supplies.

Supervisory Responsibilities

• None.

Travel Requirements

• Minimal local travel may be required to obtain office or event supplies and support company activities.

#MITERvenice

What We Offer

Health & Wellness

• Three comprehensive medical plan options
• Prescription drug coverage
• Dental insurance
• Vision insurance
• Teladoc virtual healthcare services
• Employee Assistance Program (EAP)
• Annual Wellness Clinic

Financial Protection

• Company-paid Life Insurance
• Voluntary Life Insurance
• Company-paid Short-Term Disability
• Company-paid Long-Term Disability
• Supplemental Hospital Indemnity Insurance
• Critical Illness Insurance
• Accident Insurance

Additional Benefits

• Paid Time Off (PTO) and paid holidays
• 401(k) retirement plan with company match
• Tuition Reimbursement Program
• Legal Insurance
• Identity Theft Protection
• Pet Insurance
• Team Member Discount Program