Part-time Office Manager at Delinea — Boston, MA

Summary:

The Part-time Office Manager is responsible for the smooth day-to-day operation of the office and building facilities. This role ensures a safe, efficient, and well-maintained working environment for employees, visitors, and contractors. The position combines office management, facilities coordination, vendor oversight, and health & safety compliance.

The work schedule would be 3 days per week onsite: Tuesday, Wednesday, Thursday for 6 - 8 hrs per day. There may be occasional days outside of this schedule such as a big event/meetings, etc. where you would also be required to be in the office.

What You'll Do

Office Management

• Oversee daily office operations and administrative functions
• Ensure office spaces are clean, organized, and fully operational
• Manage office supplies, equipment, and inventory
• Coordinate with Workplace & Facilities Manager on seating plans, workspace setup, and office moves
• Support staff with office-related needs and requests
• Manage reception and visitor processes
• Help with events coordination and manage visits from other Delinea sites.

Building & Facilities Management

• Oversee maintenance and repair of building systems and infrastructure
• Coordinate preventative maintenance schedules
• Manage service contracts (cleaning, security, HVAC, waste, etc.)
• Conduct regular building inspections and resolve issues promptly
• Liaise with landlords, property managers, and contractors
• Manage keys, access cards, and building security processes

Health, Safety & Compliance

• Ensure compliance with health and safety regulations
• Maintain safety records and compliance documentation
• Coordinate fire drills and emergency procedures
• Act as primary contact for safety incidents and reporting
• Ensure signage and safety equipment are up to date

Projects & Improvements

• Support office renovations and fit-out projects
• Coordinate workplace improvement initiatives
• Implement process improvements for office operations
• Support Delinea employees with the booking of travel/tickets on the Concur system

Vendor & Contractor Management

• Manage third-party vendors and service providers
• Supervise contractors on-site

What You'll Bring:

• Proven experience in office or facilities/building management
• Strong organizational and multitasking skills
• Good knowledge of building systems and maintenance practices
• Understanding of workplace health and safety requirements
• Strong communication and problem-solving skills
• Proficiency in Microsoft Office or similar tools

We'd Love to See:

• Facilities Management certification (desirable)
• Health & Safety certification (desirable)
• Experience managing multi-floor or multi-tenant buildings

Why work at Delinea?

• We're passionate problem-solvers helping the world's largest organizations protect what matters most: their human and machine identities.
• We invest in people who are smart, self-motivated, and collaborative.
• What we offer in return is meaningful work, a culture of innovation and great career progression.

• Spirited - We bring energy and passion to everything we do
• Trust - We act with integrity and deliver on our commitments
• Respect - We listen, value different perspectives, and work as one team
• Ownership - We take initiative and follow through
• Nimble - We adapt quickly in a fast-changing environment
• Global - We embrace diverse people and ideas to drive better outcomes