Payroll Tax Compliance Specialist at 60 Insperity Services, L.P. — Kingwood, TX

Why Insperity?

This position is responsible for meeting critical deadlines required by government agencies by preparing all Federal, State and local employment tax deposits and returns as required by various Federal and State laws. Also responsible for researching various tax inquiries and notices from tax agencies and auditors. This position provides support to Sales and other internal departments with employment tax questions and supports clients/employees with transition or daily operational inquiries.

Responsibilities

• Provides documentation to assist clients in preparing to utilize Insperity, along with opening and close payroll related tax accounts, as needed.
• Provides customer service related to payroll taxing requirements and compliance. This includes assisting clients with the onboarding process and ensuring an effective transition to Insperity, including communication to various taxing authorities to resolve discrepancies and issues.
• Responds to and resolves client and worksite employee requests and issues related to payroll taxes, including ongoing Salesforce cases and email responses.
• Prepares check requests for tax-related refunds.
• Prepares accurate bank and general ledger coding of check or ACH payments, and client and/or employee reimbursements.
• Prepares and enters payroll tax adjustments to employee records.
• Prepares and enters assigned tax authority payments.
• Prepares and files assigned tax authorities’ returns.
• Prepares year-end reporting as assigned.
• Meets all assigned Federal, State, and Local tax regulation deadlines, including the accurate preparation and timely filing of returns and payments of all daily, monthly, quarterly, and annual deadlines.
• Researches discrepancies relating to payroll tax payments and returns with governmental agencies.
• Assists with a wide variety of administrative tasks on a rotational basis, including tax notices and mail processing.
• Supports Finance leadership on various projects as needed.

Qualifications

• Bachelor’s Degree in Business Administration, Finance or Accounting or four years of equivalent experience is required.
• Three to five years of experience in multi-state payroll tax filing is preferred.
• Working knowledge of payroll.
• Working knowledge of payroll tax compliance applicable to Federal and various State/Local taxing authorities.
• Working knowledge of payroll and pay taxing regulations (i.e., tax depositing, filing of quarterly and annual returns, maintenance of tax tables and jurisdiction information).
• Proficient knowledge of Microsoft Word and Excel with willingness to increase knowledge through training.
• Ability to communicate tactfully and effectively, verbally and in writing, and maintain effective work relations with those encountered in the course of employment.
• Familiar with modern office methods, practices, procedures and equipment, as well as filing systems and business letter writing and competent in correct English usage, grammar, spelling, punctuation and arithmetic.
• Ability to assist in operating data entry equipment; maintain and monitor employee records with accuracy and detail with narrow time limitations; maintain records, post data and make arithmetic calculations with accuracy; clerical methods and techniques relating to maintaining large filing systems accurately and efficiently.
• Ability to resolve problems following established company policy guidelines; methods and techniques relating to maintaining customer service.
• Proficient analytical and problem-solving skills.
• Ability to work independently and with a team.
• Excellent organizational skills, including time management and attention to detail.
• Ability to plan, organize, and complete assigned tasks in a timely manner while working independently from general instructions.
• Ability to take the initiative to drive results.
• Positive attitude with a sense of urgency directed toward the provision of successful solutions.